CIPEO project

Context

What is CIPEO?

CIPEO (Centre Informatique Pédagogique de l'Enseignement Obligatoire), in the canton of Vaud (Switzerland), is responsible for the computer equipment of all classrooms in the canton. Due to the digitalisation of educational tools, the number of devices was growing and so are their installation and maintenance activities.

The platform was designed to support inventory management across public educational institutions. Built from scratch, the product includes iPhone, iPad, and web applications that enable schools and administrators to identify classrooms, register assets, and manage inventory data at scale.

Requirements:

Before, inventory processes were largely manual, time-consuming, and inconsistent across schools, making it difficult to maintain accurate records or scale operations efficiently. With more than 14,000 classrooms, CIPEO needed a way to uniquely identify each room using a QR code and create a detailed inventory of all equipment. The inventory had to be organized by category (e.g., display devices, linked devices, network equipment, etc.).

As part of a government initiative to improve visibility and control over educational assets, the institution needed a way to identify each room and track the materials assigned to it. The solution had to be robust, easy to adopt, and suitable for use by non-technical staff in real school environments.

My role

My contribution to the project:

As a designer, I completed the entire design process, from initial research to final implementation. My key responsibilities were:

The process

Design approach

The design approach focused on:

The final solution delivered was:

Visual design

Style guides

Architecture

Information architecture

Mobile

iPhone app

The iPhone and iPad app was designed to be used by administrative staff responsible for logging educational materials at each school.​​​​​​​

Tablet

iPad app

Web

Web app

The web app, on the other hand, is used by CIPEO staff who are responsible for monitoring all stock, as well as keeping records up to date on information for each school and classroom, and active users in each school.​​​​​​​

Results

Impact

The apps were successfully deployed and adopted at CIPEO and schools. The system enabled faster inventory processes. By digitizing and centralizing inventory management, the platform reduced manual effort and provided users with clearer visibility into educational assets at scale.